Computerized Enrollment System Essay

Today, the progress of inst onlyations is largely de edgeined by the ability to catch use of computer technology. Computerization is a conclusive evidence of the attainment in science and technology which task is to maximize its purpose, primarily in education. The converting of manual to automated strategy is one best alternative to look at out manu entirelyy establishloads such as keeping unloads, computations, and retrieving entropy in the shortest possible. In the global village of the new economy, larger automation companies act believe minute option- they must find more ways and means to billow worldwide. To do this they need to minimize domination of the central corporate culture, and maximize responsiveness to local customer needs. And thus, utilizing a computerized formation bunghole be simple change like providing production workers for greater freedom of driveway in performing their task (http/www.automationworld.com.auto.thml).In Bataan Polytechnic State College, the college-wide computerized enrolment governance was implemented. Last October 2005, they put into operation the college wide enrolment arrangement for the outset semester of the academic year 2005-2006. Applying the results and data generated by the administration, the college was able to renovate usual problems during admissions and enrolments such as the tendency to overlook procedures, confusion among the learners on halal registration steps, and the inconsistency of the information generated and submitted to various homes within and outside the BPST. Furthermore, the college was able to triple the number of scholars served each day during the enrollment period. This make the operation faster, more accurate and efficient. (http//www.bpsc.edu.ph/news2.html).Tagum Doctors College (TDC) of Tagum City a private institution of learning is dedicated to the quality of education of the youth to preserve and better the life of completely Filipino heritages. Its current enrollment work is all in all paper- found. Their enrollment process was the result of disconnected invoice, cashiering, and assimilator says systems.This led to mental faculty manually calculating individual fees. Additionally, the staff could not accommodate the expanding student population. Faced with these manual, disconnected processes, Tagum Doctors College wanted to simplify student enrolment with a self-service system that automatically generated fee amounts by centralizing all student, course, and accounting details. In this connection, the researchers intend to unload their agonies by creating a computerized enrollment system.Statements of the ProblemAfter the preliminary investigation to the institution of Tagum Doctors College, the researchers encountered the following(a) problems.1. hassle in retrieving records of the students2. Feasible errors in computing students accounts3. Complexity in analyse the records of current enrolled students4. Delayed in affect a calculate5. catchy to identify the inhabits and teacher on its defer and6. There is a conflict arise in making manual students fall apart schedule.Objectives of the accountThis content aimed to satisfy its main objective of growing an automated enrollment system that will support one of the operations of Tagum Doctors College. Along with this planetary objective, this also aimed to satisfy the following objectives1. To access easily in retrieving record of the students2. To establish errors free in computing educatees Accounts3. To trace easily epitome record of the currently enrolled students4. To automatically generate accurate reports5. To identify the room and teacher on its subject6. To lessen conflict that arises in making students class scheduleScope and LimitationThe researcher designed this study to the institution of Tagum Doctors College to serve the administration to have accurate processing during enrollment period. This study designed a client/ e mcee system that shall cover the process in the registrars office, deans office and Cashiers office. The System caters the following a) The school-age childs information must have encoded into the system to search easily, to authorize/ allow a back-up files for the students. b) For the cashier, the system washbowl compute the total appraisal of the student including the miscellaneous fees etc. it also automatic deduct the payment of the student if they fully paying(a) before the examination period and the rest balance.c) The system can provide automatically a student class schedule. For the transferee and irregular student, the system can schedule their subjects. In addition, it can edit one-by-one the subject codes, time schedule if the student wants to change their schedule. d) unbidden generate the students number, receipt number and arrange the report what the users need. e) The system can also view the grades of the students.f) tin can print out hard written matter for the important means such as lists of students, subject codes, time schedule and the assigned teachers.Significance of the field of operationThis proposed Computerized Enrollment System is relevant and beneficial to the college in away that the process in keeping datas, cashiering and making reports becomes more consistent. In addition, it would be easier and would be lessen the workload of the involved offices. It would also armed service the school administration to manage and transact with different schools. The registrars office would handle the student assessment accurate. It also eases for the students transaction. Furthermore, the word mother wit of this system would provide data security which reliable on every proceedings. The following persons can benefits this studyCashier. These systems will the school cashier in computing the totalassessment of the students and other miscellaneous fees accurate and pass water Dean. This system will help the Dean in keeping all th e transactions regarding the students records, organized and manage all the transactions accurate and safety. Faculty. This system will help the faculty minimal their work load during enrollment period. It gives an easier way of identifying their assigned subject. Registrar. This system will help them in keeping the students records orderly and safely. School Administration. This system will help them to manage and organize the time schedule in discussion the transaction. Student. This system will also help ease the students in updating their subjects available and other transactions easier and faster. It will also provide the students to view their grades.Review of Related belles-lettresThe Review of Related Literature represents the mention principles, ideas, concept, theories, facts and views regarding the relevant variables of aspects as gathered from different books scrutinized by the researchers and searched from the earnings Today, the trend of technology speeding up very rapidly, automation was developing as a result advanced in the design of machine. applied science has unnatural society and its surroundings in a number of ways. In many societies, technology has helped develop more advanced economies including todays global economy and has allowed the rise of a leisure class. Most earlier machine was design to operate under a specific arrange of condition, when this condition change manual adjustment was necessary to assure proper operation.This was not a major shortcoming, since the machines operated at relatively slow speeds. It was rapidly recognized as valuable to assure efficiency and accuracy and manufacturing process. The term operation refers to a wide variety of system and processes that operate with little or no human intervention. In the most modern information system, control is exercise by the system itself through control devices that sense changes in such condition as temperature, rate of flow to make adjustment to compensate t hese changes. The development of digital computer, which can monitor outside(a) condition and make an appropriate adjustment to the system, added farther impetus to the application of automation.It trices to increase understanding of the waysin which information is generated, stored made available, and used. In the practical sense it undertake specific action to try to modify the same function of information technology (Grolier Internal Encyclopedia Vol. 2, 1995) automation plays an increasingly important role in the global economy and in daily experience. Engineers strive to combine automated devices with mathematical and organizational tools to pass water complex systems for a rapidly expanding range of applications and human activities.A computerized system will allow you to make better use of your time. Why devolve time typing information into a document, when you could be hosting a short letter search workshop (www.truckwin32.com and www.Shippernet.com). The De la Salle Universitys ITC Systems management Office designs, develops, implements and evaluates computer- based information systems as requested by the academic and administrative units to urge on their operations. These information systems include their enrollment system, students information systems and accounting system for students assessments. The University desires to fully computerize its processes and integrated all its information systems that argon evaluated annually. Its quality policy includes the list 99.9 percent availability of computing resources, at most customer satisfaction, prompt and positive response to customers requests, feedback on customers request (http/www.disu.edu.ph/offices/itc/smo/default.asp).The modify Enrollment System of Samar State University aims for an accurate, user friendly, efficient system that can help both the student and personnel for fast data processing of enrollment. Engr. Hediki Hashimoto, a Japanese volunteer headed the creation and concep tualization of the system. He was aid by the information technology faculty from the College of Engineering and Arts and Sciences. The system, which is web, based, uses PHP scheduling language with data stored in MySQL is run through the intranet of SSU. A dry-run for this automated enrolment was done last summer and the first semester of this school year. Offices affected with the automation were the registrar, cashier, accounting, and the Colleges of Education, Engineering, Arts and Sciences, Industrial technology, Nursing and Graduate Studies. Feedbacks from the students were formulated when the first semester started.Over 75 % of them says that the automation process of enrollment was better comp ard with the senescent system. With the good result of the dry-runthe automated enrolment system will be finally implemented this 2nd semester. Saint Louis Universitys Computerized Program was picture by Father Ghesleen de Vos. He saw the importance of automating the academic system s peculiarly the accounting and registrars offices. His goal was to lessen the burden of handling tedious tasks that was brought about by the voluminous records processed every semester. In June 1969, Fr. De Vos vision became a reality with the acquisition of the IBM 1130 system. This gave birth the Saint Louis University world(prenominal) Business Machines Electronic Data Processing Office (http/www.slu.edu.ph).Mapua Institute of Technology started its computerized operations in the collection of relevant student information in the 1960s. During the 1997 University days of the Mapua Institute of Technology, the MIS office held a demonstration of a Windows-based ideal of an on-line enrollment system for the Deans and several Heads of Offices. The system, developed using flurry Pro for Windows, displayed various features for a faster enrolment. The first on-line enrollment system and student information system was developed and was tested on the summer of 1998 where all students gathered at the Burgos Gym for their enrollment (http/do-it.mapua.edua.ph). stage setting Flow DiagramThe consideration Diagram also includes the people and other organizations which the system communicates. It also contains the data the system produces and the data that the system receives from the orthogonal entities. The entire system is placed on the process Recording and accessing, under which several processes make up the entire Computerized Enrollment System. Figure 1, are the external entities that send or receive information from the system are included in the Context Diagram.During enrollment, the students provide their necessary data for the system to process the transaction. The system activate by supplying the needed data that will comprise the student information, payment of enrollment fees and other charges. The students information given by the student to the Registrars Office that will be stored in the system. After the student paid his obligation and receive a re ceipt from the Cashier. The Registrar releases the class schedule of the students with the other students records to have a hard copy for them. The Dean will have the record of class list.Figure 1. The Context Flow Diagram of Computerized Enrollment SystemDefinition of TermsThe following term used in this study are defined conceptually for clarity and easy understanding of the concepts. Class list. The lists of the student every subject given by the Dean of College to the Faculties. Class Schedule. The form of the student with the room and time assignment, and total assessment of the student. Requesting Class list. The Deans has the liberty to access on the system and to have a hard copy. Printed Students Record. The hardcopy records of the student unplowed by the Registrar. Printed Students Record.The hardcopy records of the student kept by the Registrar. Recording and Accessing. The automated system can kept the records, monitor, and compute the assessment of the student. Registr ation form. The form that need to filled up by the student to have a Students record to the Registrars Office. Students Accounts. The assessment of the student save also on the system. Student ID number. This number assigned on the students to call back their profile and accounts. Students Record. The records of the student saved on the system.